Digital Archives Specialist - Library and Learning Commons

The Opportunity

The Library and Learning Commons Department seeks an incumbent for the position of Digital Archives Specialist who works under the supervision of the University Archivist to plan, design, classify, secure, store, maintain, use, retain, dispose, and preserve born digital and digitized records. supports the long-term preservation of digital assets and ensures that archival collections are discoverable, accessible, and usable by researchers, staff, students, and the public.

The Digital Archives Specialist also manages the university's digital archives and coordinates their ingestion into the Open Archival Information System (OAIS) compliant trusted digital repository infrastructure.

The Responsibilities

Core Functional Accountabilities:

• Implements ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to manage university digital records
• Works closely with the university IT department to develop an integrated electronic records management system for emails, data, web content, and electronic records
• Works with university departments to create an enterprise functional digital file classification system
• Creates and automates retention and disposition schedules for the integrated electronic records management system
• Appraises and selects university vital and historical records
• Collaborates with the National Library and Archives (NLA) to implement national archival legislation, rules, and regulations on the management of digital records
• Develops electronic records management policies, guidelines, forms, and procedures manuals per the NLA Act and other international archives and records management best practice standards.
• Works closely with all university departments’ management to establish and implement international archival best practices and standards for the acquisition, selection, accession, preservation, destruction, and access to physical and digital records.
• Arranges and describes records using ISAD-G, AtoM, or Records in Contexts–Conceptual Model (RiC-CM)
• Safeguards University’s Intellectual property rights
• Works with other university departments to have disaster preparedness measures in place
• Ensures adequate security measures for the safety of digital records
• Conducts regular records surveys, inventories, and audits for all types of University physical, analog, and digital.
• Supports the development and refinement of digital archiving workflows, including intake procedures, metadata description, and version control processes