Purchasing Officer

Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

Rixos Al Mairid is looking for a dedicated and detail-oriented Purchasing Officer to join our Purchasing team. The Purchasing Officer will be responsible for managing and overseeing the procurement of goods and services for the hotel, ensuring the efficient and cost-effective sourcing, purchase, and delivery of supplies. This role requires strong organizational skills, knowledge of the hospitality industry, and the ability to collaborate with vendors, suppliers, and internal team members. The Purchasing Officer will report directly to the Purchasing In-Charge and will play a crucial role in maintaining smooth operational processes within the hotel.

Key Responsibilities:

Procurement of Goods and Services: Manage and coordinate the purchasing process for all hotel departments, ensuring that goods and services are acquired in a timely manner, meeting quality standards and cost requirements.

Vendor Management: Maintain strong relationships with suppliers and vendors. Source, evaluate, and negotiate with new and existing suppliers to secure competitive pricing and favorable terms. Ensure that suppliers meet the required quality standards and delivery deadlines.

Inventory Control: Monitor stock levels and ensure that inventory levels are appropriate to meet operational needs while minimizing overstock or stock outs. Work closely with the Receiving team to maintain accurate inventory records and ensure proper storage of goods.

Order Management: Prepare and process purchase orders, ensuring accuracy and completeness. Track orders from placement to delivery and follow up with suppliers to ensure timely deliveries and resolve any issues or discrepancies.

Budget Adherence: Ensure that purchases align with the hotel’s budgetary guidelines. Track and report on spending, working to identify opportunities for cost savings and process improvements.

Quality Assurance: Work closely with the Purchasing In-Charge to ensure that the goods purchased meet the hotel’s quality standards and are in line with operational requirements. Resolve any issues related to product quality or defects.

Documentation and Reporting: Maintain accurate records of all purchasing transactions, including purchase orders, invoices, delivery receipts, and contracts. Provide regular reports to the Purchasing In-Charge on order status, inventory levels, and budget adherence.

Collaboration with Departments: Communicate effectively with all hotel departments to understand their procurement needs and requirements. Ensure timely and efficient delivery of items required for daily operations, special events, and seasonal needs.

Compliance and Safety: Ensure all purchased goods comply with health and safety regulations, particularly food safety and storage guidelines for perishable items. Follow sustainability and environmental guidelines to ensure responsible purchasing practices.

Problem Resolution: Investigate and resolve any discrepancies related to orders, deliveries, or invoices. Address supplier issues promptly to minimize disruption to hotel operations.

Market Research: Stay informed about industry trends, new products, and best practices in procurement. Continuously assess the competitive landscape to identify potential suppliers and cost-effective solutions.

Qualifications

Bachelor’s degree in business administration, supply chain management, hospitality management, or a related field is preferred.

Minimum of 3 years of experience in a purchasing or procurement role, preferably in the hospitality industry.

Strong understanding of purchasing procedures, inventory management, and vendor relationships.

Excellent negotiation skills, with the ability to secure favorable pricing and terms with suppliers.

Strong organizational skills and the ability to manage multiple tasks and deadlines.

Proficiency in inventory management systems and Microsoft Office Suite (Excel, Word).

Strong attention to detail and accuracy in handling purchasing orders and inventory records.

Ability to communicate effectively with vendors, team members, and other hotel departments.

Problem-solving skills and the ability to handle discrepancies and issues with professionalism and efficiency.

Knowledge of health and safety regulations, particularly related to food, beverage, and general goods procurement.

Ability to work independently as well as collaboratively with other team members and departments.

Knowledge of sustainability practices in purchasing and supply chain management is a plus.

Additional Information