3. KEY RESPONSIBILITY
- Assist in the timely preparation and submission of Requests for Invoicing (RFI) and coordinate with the Finance team for invoice processing.
- Prepare and monitor customer billing based on contracts, purchase orders, completed work, and agreed commercial terms.
- Track submitted RFIs and reconcile them against invoices raised to ensure completeness and accuracy.
- Monitor unbilled revenue and coordinate with Operations and Commercial teams to ensure timely invoicing.
- Follow up with customers regarding LPO and GRN closures to facilitate timely invoice submission through customer portals.
- Prepare monthly revenue and cost accruals for services rendered and expenses incurred but not yet invoiced.
- Act as a liaison between Operations teams and coordinators to ensure timely processing of purchase orders and cost recognition.
- Record, monitor, and analyze operating costs related to FM contracts, projects, and operational sites.
- Monitor open and partially utilized purchase orders and ensure costs are recorded in the appropriate accounting period.
- Prepare petty cash requests for business units and coordinate with Finance for disbursement and reconciliation.
- Review supplier invoices for accuracy, approvals, PO/GRN matching, and compliance with accounting policies.
- Process and monitor accounts payable and accounts receivable transactions.
- Monitor customer receivables and support collection activities by providing accurate customer account information.
- Prepare and submit client invoices and follow up on outstanding payments.
- Maintain accurate accounting records and financial transactions in accordance with company policies and accounting standards.
- Perform reconciliations of bank accounts, supplier accounts, customer accounts, and general ledger balances.
- Assist in the preparation of budgets, forecasts, and financial plans.
- Monitor project and operational costs against approved budgets and identify variances.
- Prepare journal entries, provisions, and other month-end accounting adjustments.
- Maintain fixed asset registers and depreciation schedules.
- Generate periodic financial, operational, and management reports to support decision-making.
- Coordinate with operations teams to track FM-related revenues, expenditures, and project performance.
- Support internal and external audits by providing accurate financial records and documentation.
- Ensure compliance with company financial procedures, accounting standards, VAT regulations, and statutory requirements.
- Utilize ERP, CAFM, and accounting systems for financial reporting, cost tracking, and data analysis.
4. HEALTH, SAFETY & COMPLIANCE
- Adhere to company policies, procedures, and ethical standards.
- Ensure compliance with financial regulations and internal controls.
- Maintain confidentiality of financial and business information.
- Support corporate governance and audit requirements.
5. BEHAVIORAL COMPETENCIES
- Strong analytical and problem-solving skills.
- High level of accuracy and attention to detail.
- Effective communication and interpersonal skills.
- Ability to work collaboratively with cross-functional teams.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and meet deadlines.
- Integrity, professionalism, and confidentiality.
- Proactive approach to identifying and resolving issues.
- Accountability and ownership of assigned responsibilities.
- Adaptability and ability to work in a dynamic business environment.
6. TECHNICAL COMPETENCIES
- Financial reporting and analysis.
- Budgeting, forecasting, and cost control.
- Accounts payable and accounts receivable management.
- General ledger maintenance and account reconciliations.
- Revenue recognition and accrual accounting.
- Project and contract accounting.
- VAT compliance and tax documentation.
- ERP and accounting software proficiency.
- Financial planning and performance monitoring.
- Audit support and financial documentation management.
- Cost tracking and variance analysis.
- Advanced Microsoft Excel and financial modeling skills
7. QUALIFICATIONS, EXPERIENCE AND SKILLS
Essential Qualification: Bachelor’s degree in accounting, Finance, Commerce, or a related field.
Desirable Qualification:
- Professional certification such as CPA, ACCA, CMA, or equivalent.
- Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, etc.).
- Familiarity with CAFM systems and FM contract accounting.
- Knowledge of UAE VAT regulations and financial compliance requirements.
- Advanced Microsoft Excel and financial reporting skills.
- Experience in cost control and budget management
Work Experience:
- Minimum 3-5 years of accounting experience, preferably within the Facility Management, Property Management, Construction, or Infrastructure sectors.
Experience in handling project accounting, budgeting, and financial reporting.
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