Executive Support and Follow-up Manager

THE OPPORTUNITY

Zayed University is seeking an Executive Support and Follow-up Manager who will be responsible for managing the Board of Trustees (BOT) related activities, including coordinating with the BoT’s Secretary, managing documentation, and monitoring the execution of Board directives, to ensure effective governance support across the University, in line with the institutional strategic priorities, governance protocols, and regulatory requirements.

THE RESPONSIBILITIES

Strategic & Financial

• Manage the day-to-day operations of the Executive Support and Follow-up Section, ensuring effective coordination of executive activities, documentation, correspondence, and follow-up.
• Ensure the timely provision of data and reports to the direct supervisor and recommend operational improvements to support informed decision-making and continuous improvement.
• Report any potential risks or operational roadblocks and recommend mitigation strategies to minimise interruptions and ensure timely achievement of objectives and targets.
• Consolidate all budget input from the reporting team within the Section to formulate the overall Section budget and submit to the direct supervisor for review and further consolidation.
• Manage the budget across the Section to ensure full adherence to approved plans, highlight any deviations in a timely manner, and take corrective action in line with the approved governance process.

Operational

• Coordinate with the Board of Trustees' Secretary to facilitate Board and committee meetings, manage communications, and ensure the timely coordination of Board activities.
• Manage the logistics and documentation activities related to the Board and committee meetings (24 annually), in an efficient and professional manner.
• Manage the preparation and review of all meeting materials, including slide decks, pre-read documents, trackers, and memos, while ensuring accuracy, clarity, and alignment of the same with meetings’ objectives.
• Manage the amendment, update, and finalization of presentations ahead of each session and ensure content accuracy.
• Manage post-meeting follow-ups and documentation, to ensure timely execution of action items and accurate record-keeping.
• Ensure full-time support related to Board communications is provided in a timely manner.