Accounts Payable Supervisor

Company Description

Swissotel Al Ghurair & Swissotel Living Al Ghurair Hotel is a 620-room-and-suite upper upscale property. Catering for both business and leisure clientele. The hotel is located in Deira in the heart of Dubai and within easy reach of major tourist landmarks, leisure destinations and city services. It is linked to the Al Ghurair Shopping Centre, only 3 stops away on the Dubai Metro from the Dubai World Trade Centre and a 10-minute drive from Dubai International Airport.

Job Description

As Accounts Payable Supervisor you are responsible to provide professional and friendly service to all patrons and assist Financial Controller in the service of Finance.

• Responsible for the matching of authorised Purchase Orders and delivery dockets to supplier’s invoices and accuracy of calculations and extensions
• Ensuring that all Suppliers’ invoices bear evidence of receipt and approval before posting or accepting into Accounts Payable system
• Review accuracy in coding of expenses/invoices
• Perform Supplier’s Statement reconciliation
• Preparing payments to suppliers on a timely basis ensuring credit facility is optimally utilised and entitled discounts are taken
• Responsible for the maintenance of Accounts Payable Ledger
• Is aware of and abides by all hotel policies, procedures & relevant legislations
• Reports any hazards, risks, accidents as required
• Abides by and is aware of all relevant Occupational, Health & Safety legislation
• Ensures all directions are followed out at the request of any level of Senior Management

KEY TASKS:

• To review and approve all invoices keyed in by the Cost Controlling Department
• To ensure that all invoices received for processing are bona fide contractual obligation of the hotel i.e. Invoice are duly approved, calculations correct, goods have been received and ordered by the hotel
• To process or transfer all invoices to the Accounts Payable ledger on a daily basis
• To ensure batch totals of all invoices processed are completely picked up and posted by the system
• To agree and reconcile subsidiary accounts payable ledger to general ledger control total on a daily basis
• To perform Supplier’s Statement reconciliation to accounts payable subsidiary ledger on a monthly basis
• To produce Proposed Payment Schedules by the 10th and 20th working day monthly to the Financial Controller for approval prior to processing the actual cheque runs or electronic transfers
• To present the cheques drawn with supporting documents or invoices to the Financial Controller and general manager for signatures
• To maintain and file all unpaid and paid invoices in an orderly manner by suppliers accounts
• To use and run cheques in a sequential number order and maintain a manual log of all cheques numbers used
• To ensure that all credits and discounts offered by suppliers are taken in a timely manner
• Perform any other duties as required by the Financial Controller or the management

OCCUPATIONAL HEALTH & SAFETY:

• To follow the Hotel set Safety standards, and adhere to all rules and regulations as set out by the Occupational Health and Safety Act and to take reasonable care at work so as not to put self or others at unnecessary risk

Qualifications

• Minimum of 3 years’ experience in a similar role, preferably within the hospitality sector

Bachelor’s degree in Accounting, Finance, or a related field

Strong knowledge of MS Excel and accounting systems

Solid understanding of accounts payable processes and general accounting functions

Ability to work independently, meet deadlines, and supervise AP operations effectively

Additional Information

Visa requirements:

Please note that you must be eligible to live and work in Dubai. Swissotel Al Ghurair & Swissotel Living Al Ghurair will cover visa costs and flights for selected candidates from place of origin.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

Guided by our purpose “Pioneering the Art of Responsible Hospitality, Connecting Cultures, with Heartfelt Care.” we empower every team member to bring their passion and creativity to life.

At Accor, we believe that hospitality is a work of heart. We understand the ways in which individual passion for our work and a shared sense of accomplishment create a more rewarding experience for our guests. We foster this culture through a diverse and inclusive workplace that values the contribution of each and every member of our team. We are committed to taking positive action in terms of business ethics and integrity, responsible tourism, sustainable development, community outreach, and diversity and inclusion. With an expansive portfolio of iconic hotels and brands, Accor offers boundless opportunities for career advancement and professional development across the globe.

Joining the team where you can be all you are, grow and create your path, work with purpose, and enjoy and feel valued.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #HOSPITALITY IS A WORK OF HEART

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