Administration Assistant (UAE National)

• To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently

Functional Roles and Responsibilities

• Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.

• Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system

• Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer

• Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds

• Timely submission of bank deal documents to F&I and credit invoices to customers.

• In case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks.

• Daily reconciliation of expenses , IOU and cash on hand in a timely and accurate manner

• Prepare statements of expense, traffic fines, etc and submit for reimbursement

• Monitor fines on the system, track status and liaise with concerned staff to clear the same

• Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work

• Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/ used vehicles