Officer - Administration

To provide comprehensive administrative and coordination support to diving operations, ensuring efficient office management, seamless scheduling, and effective communication with internal and external stakeholders.

Core Responsibilities:

• Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
• Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
• Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
• Manage general office administration, including filing, documentation, and maintaining records.
• Prepare reports, presentations, and meeting minutes as required.
• Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
• Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
• Support site access processes, including coordination of gate passes and inductions.
• Maintain office supplies and ensure availability of administrative resources.
• Receive and assist visitors professionally, ensuring a positive and welcoming experience.

People Management Responsibilities:

• N/A

Strategic Responsibilities:

• Support continuous improvement of administrative processes and operational efficiency within the division.

SECTION III: KNOWLEDGE & SKILLS

Educational and Technical Qualifications:

Diploma or bachelor’s degree in business administration or a related field preferred

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Language Skills:

Excellent command of English (written and verbal)

Arabic is an added advantage

Years of Experience:

Minimum 3–5 years of experience in an administrative or coordination role