Document Controller

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About the role:

We are looking for a Document Controller, who will manage project documentation on site for the PMC team, so that all drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and wider project team.

Key Responsibilities:

• Operate and maintain the project's document control system and the common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines, and chase overdue items with the Contractor, Designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are in use on site, and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Requirements:

• Diploma or degree in a relevant field, or equivalent experience.
• 5 to 10 years' document control experience on construction or infrastructure projects, ideally with a PMC or consultancy.
• Experience with a CDE or EDMS platform (e.g. Oracle, Unifier, Aconex, Procore, SharePoint or similar).
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts).
• Proficient in MS Office, especially Excel.
• Excellent attention to detail, organization and written English.

Location:

On-site –Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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