Contracts & Procurement Officer (Dubai)

JOB PURPOSE SUMMARY

Provides an efficient, accurate and timely Contracts and Purchasing Service for internal and external clients according to University policies and procedures. Focuses on contracts management and documentation for retail outlets. Moreover, ensures that each purchase is value for money and cost effective.

KEY ACCOUNTABILITIES

General Contracts Management

• Drafts, reviews, & maintains Business Unit commercial and contractual arrangements.
• Reviews RFI and RFP bid solicitations and preparing cost proposals with supporting data for management review when required.
• Negotiates and administers contracts and cooperative agreements.
• Monitors financial activity of prime and sub-contracts, including contract, subcontract, and grant closeouts to coordinate any impact with program managers.
• Ensures compliance with appropriate regulations including Federal authorities, internal policies and procedures and ethics codes of conduct.
• Reviews and provides input to Contracts Database and prepares periodical reports for management’s approval.
• Reviews customer terms and conditions and advise on risks, cost drivers and propose acceptable commercial positions, to the department.
• Liaises with projects and technical staff to ensure contracts accurately reflect the program of work.
• Conducts pre- and post-contract award reviews with internal stakeholders to ensure the contractual obligations are known, understood and being properly addressed.
• Negotiates and places annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.

GENERAL PURCHASING

• Purchases a variety of goods and services for both Campuses from local and international sources in line with the University Policies and Procedures.
• Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
• Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.
• Analyzes vendor quotations and prepares bid summaries as required.
• Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.
• Expedites orders to ensure that goods and services are delivered within contractual deadlines