Executive

The Executive – Facilities Management is responsible for coordinating, monitoring, and maintaining the organization's facilities, buildings, infrastructure, equipment, and workplace services to ensure a safe, clean, efficient, and comfortable working environment.

Coordinate the daily operations and maintenance of office buildings, commercial premises, warehouses, and other assigned facilities.

Conduct routine inspections of buildings, common areas, meeting rooms, washrooms, parking areas, and utility rooms.

Identify maintenance issues and coordinate corrective actions to minimize disruption to business operations.

Monitor the condition and functionality of electrical, mechanical, plumbing, HVAC, lighting, and other building systems.

Coordinate preventive and corrective maintenance activities in accordance with approved schedules.

Maintain a log of maintenance requests, breakdowns, complaints, and completed work orders.

Follow up with technicians and contractors to ensure that maintenance work is completed within agreed timelines.

Ensure that facilities are operational, well-maintained, and suitable for employees, visitors, and customers.

Coordinate emergency repairs and arrange appropriate technical support when required

Coordinate the maintenance of air-conditioning systems, ventilation equipment, pumps, electrical panels, lighting, water supply, drainage, and other MEP systems.

Monitor HVAC performance and report cooling issues, unusual noise, water leakage, or equipment failures.

Coordinate servicing of generators, UPS systems, fire pumps, water pumps, and other equipment, where applicable.

Ensure that electrical and mechanical maintenance is carried out by authorized and qualified personnel.

Follow up on equipment servicing, inspection reports, testing certificates, and maintenance records.

Monitor recurring technical issues and recommend corrective or preventive measures.

Coordinate with specialist contractors for major repairs, replacements, and technical assessments

Coordinate with facility management contractors, maintenance companies, cleaning agencies, pest control providers, security companies, and other service vendors.

Obtain quotations for maintenance works, repairs, replacements, and facility-related services.

Compare quotations based on cost, scope, quality, technical specifications, and service delivery timelines.

Raise service requests and purchase requisitions in accordance with company procedures.

Monitor contractor attendance, work quality, response times, and compliance with contractual obligations.

Verify completed work against the approved scope before recommending service acceptance.

Maintain records of contracts, quotations, purchase orders, service reports, and invoices.

Escalate poor performance, delays, repeated complaints, or contractual non-compliance to management.

Coordinate contractor access, work permits, site inspections, and safety requirements.

Monitor housekeeping services to maintain cleanliness, hygiene, and presentation standards across all assigned facilities.

Conduct regular inspections of offices, reception areas, washrooms, pantry areas, corridors, and common spaces.

Coordinate cleaning schedules, deep cleaning, carpet cleaning, window cleaning, and other periodic activities.

Ensure adequate cleaning materials, consumables, and hygiene supplies are available.

Monitor housekeeping staff attendance, performance, and compliance with assigned duties.

Coordinate corrective action for cleaning deficiencies and recurring hygiene complaints.

Ensure proper waste collection, disposal, and recycling practices, where applicable.

Bachelor's degree or diploma in Facilities Management, Mechanical Engineering, Electrical Engineering, Civil Engineering, Building Services, or a related discipline.

2–5 years of experience in facilities management, building maintenance, property operations, or workplace services.