Purchasing Manager

Company Description

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury.

Job Description

We are seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our team at SO/ Uptown Dubai.

The successful candidate will oversee all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while maintaining cost efficiency, compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will support procurement planning, supplier management, budget control, and operational readiness.

Key Responsibilities

Purchasing & Procurement

Manage all purchasing activities in line with company standards, policies, and approved budgets.

Source and negotiate competitive pricing, payment terms, and contracts with suppliers.

Oversee purchase requisitions, quotations, purchase orders, and timely deliveries.

Identify cost-saving opportunities without compromising quality or service standards.

Coordinate FF&E, OS&E, and operational purchasing requirements within approved budgets.

Maintain procurement trackers, monitor critical deliveries, and ensure readiness for opening.

Identify procurement risks and implement contingency plans.

Supplier & Contract Management

Evaluate, select, and manage suppliers based on quality, cost, reliability, and sustainability.

Maintain supplier contracts, records, and performance evaluations.

Ensure supplier due diligence, including trade licenses, VAT documentation, and banking verification.

Promote competitive local sourcing and responsible procurement practices.

Cost Control & Inventory

Monitor purchasing expenditures and commitments against approved budgets.

Prepare procurement forecasts, cost comparisons, and expenditure reports.

Coordinate with Receiving, Stores, and operational departments to ensure quality, availability, and inventory efficiency.

Resolve delivery discrepancies, outstanding orders, and supplier-related issues.

Systems, Compliance & Reporting

Implement and manage FutureLog purchasing workflows, supplier records, and approval processes.

Ensure compliance with UAE regulations, company procurement policies, authorization limits, and audit requirements.

Maintain accurate purchasing documentation and complete audit trails.

Provide regular procurement and budget reports to the Director of Finance.

Support internal and external audits and coordinate invoice reconciliation with Finance.

Sustainability

Promote ethical sourcing, sustainable products, and environmentally responsible suppliers.

Identify opportunities to reduce waste and improve procurement efficiency.

Qualifications

Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.

Minimum 5 years of procurement experience, preferably in luxury hospitality.

Strong negotiation, supplier management, and cost-control skills.

Knowledge of FutureLog or similar procurement systems.

Familiarity with UAE regulations and procurement standards.

Excellent communication, analytical, and organizational skills.

CIPS or equivalent certification is an advantage.

Additional Information