Executive Assistant - Investment Management (Emirati Talent only)

JOB PURPOSE

• Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner

• Follow-up on the department action plan/MoM as advised by the head of the department

• This role is for a UAE national only.

ROLES AND RESPONSIBILITIES

• Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants

• Organize, file and maintain correspondence and other documentation for Department (paper & digital filing)

• Schedule appointments, prepare agenda, and coordinate arrangements for meetings

• When required, support preparation of meeting minutes and follow-up with other Departments on action points

• Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders

• Coordinate / follow-up with other team members on the tasks provided by the head of the department

• Ensure to a timely correspondence to the department's requests

• Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person

• Coordinate travel bookings, visa applications and expense claims for all Department members

• Follow-up with other Departments on next steps and requirements as per the meeting minutes