Executive Assistant

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our executive team. This role requires exceptional multitasking abilities, excellent communication skills, and a proactive approach to problem-solving. You will act as a key liaison between the executives, internal teams, and external stakeholders while maintaining a high level of confidentiality.

Skills

Key Responsibilities:

• Administrative Support:
• Manage executive calendars, schedule meetings, and coordinate appointments across time zones.
• Handle incoming calls and correspondence with professionalism.
• Prepare meeting agendas, take detailed notes, and distribute minutes promptly.
• Communication & Coordination:
• Act as a primary point of contact for entities, clients, and stakeholders.
• Assist with public speaking engagements, presentations, and other communication needs.
• Build and maintain strong relationships with internal and external contacts.
• Documentation & Reporting:
• Draft, review, and organize official documents and reports.
• Maintain records with precision and ensure timely follow-ups.
• Financial Oversight:
• Support in handling budgets, financial reports, and expense tracking.
• Ensure an accurate understanding of numbers and financial data to assist in decision-making.
• Technology & Tools:
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for tasks and presentations.
• Manage CRM activities using Zoho to track interactions, data, and progress.

Qualifications and Skills:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Zoho CRM or other CRM platforms is preferred.
• Excellent communication skills, both written and verbal, with public speaking experience.
• Detail-oriented with strong organizational and documentation skills.
• Financial literacy and the ability to analyze numbers and budgets effectively.
• Flexibility to work across different time zones and handle a dynamic schedule.
• Experience supporting a CEO in a real estate brokerage is a valuable asset.

Preferred Candidate

Years of Experience

3 years